Nurse's Notes

You should have received notification if there is medication left for your student. Should you need a specific care plan for your student and have not already received one, click on the forms tab to the left and you will find a link to all care plans. If you have questions please call the office.

Holly Hogan, RN BSN

HES School Nurse

Kindergarten Registration - Kay Road Elementary School

Please follow the link on the school web page to start registration. Once completing the online portion call the school to make an appointment and provide the following:

** Birth certificate
** Updated physical dated after August 1, 2019
** Record of immunizations or religious/medical exemption
** Proof of residency

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For new and returning students

There is not medication at school for the nurse to give the students with the exception of Benadryl for allergic reactions ONLY. If you would like for your child to be able to receive Tylenol, Ibuprofen, cough drops, etc. then you will have to bring it in to the nurse and fill out the proper paperwork. If it is a prescription medication, a permission form must be signed by the parent and the child's prescribing physician and must match the directions on the prescription bottle. Medication must be brought in by an ADULT and will not be accepted from a student. 

This link will take you to the CDCs video on hand washing:

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Parents that have a child with any medical concerns, physical handicaps, asthma, diabetes, heart or seizure disorder, food or bee sting allergy, etc. need to meet with the school nurse to discuss your child’s health needs.  It is important that you fill out the required papers so we can assist your child with any medical needs that may arise during the school year. All care plans and forms must be updated every year and every time a change is made. 

  • Please encourage your child to eat breakfast at home or school every day.
  • For the safety of everyone please do not send your child to school if they are sick.
  • If your child is on medication, please request a separate bottle from the pharmacy for the school clinic.  All medicine must be in the original container with correct directions and time of administration.

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CareDox Parent Information

Please register your child in CareDox. CareDox is how the nurse communicates with the parent. The nurse no longer sends home paper clinic visits. You will receive an email from CareDox about your child’s visit. Go to

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BCPS has adopted a wellness policy. Under the forms tab there is a list of Healthy Foods that are acceptable. You can also use the Smart snacks in Schools Calculator that is on the district School Nutrition page or follow this website:

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When should your child stay home?

  • A fever that is 100 degrees or higher, prior to medicationStudents need to be fever free 24 hours without being medicated before returning to school.
  • Must have taken antibiotics for 24 hours before returning to school
  • Severe and persistent earache
  • Sinus drainage that is green or yellow
  • Red eyes with drainage and matted eyelashes
  • Vomiting or diarrhea, your child should stay home for 24 hours after symptoms are resolved

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   FAMIS is Virginia’s health insurance for children of eligible families. Coverage includes doctor visits, prescriptions, dental care, vision care, emergency care and much more.

Call 1-855-242-8282 or go online to

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Always check with the teacher to see the process for celebrations. There are always food allergies within the class. Remember that food allergies are serious and can be life threatening. Treats can be non-food items such as pencils, markers, stickers, etc. Also consider any food or non-food item that could be a choking hazard. Food must be in compliance with the new BCPS Wellness policy. Use the Healthy food snack list (under the forms tab) and utilize the Smart snacks in School calculator on the BCPS website to be compliant. There is a copy of the link to the calculator in the above section about the wellness policy.
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